What is a Subsidiary Council?
A subsidiary council acts as a 'mini-council' functioning under the banner of the Notre Dame Student Association. They function exactly as the NDSA council does, however, specified to their own department. This means they conduct their own meetings, hold their own events and campaigns (where necessary), assist with their own marketing and communication to students, and create, manage and report their own budget.
The primary difference between the subsidiary councils and departments is that seats on the subsidiary councils are representative. This means their primary focus is to represent the seats they hold at their respective sub-councils. They hold the power to advocate against, represent and solve issues internally through the council, and take comment to the NDSA council where needed and appropriate for a larger impact.
Why not a "committee"?
At Notre Dame, committees function as "working parties" to further explore specific ideas within departments most commonly. This is not always true, however, colloquially used as such. Similarly, the NDSA currently uses committees to delegate for specific campaigns and events, such as the Ball Planning Committee and even as further consultation bodies such as the Equity and Access Committee. The committees will still be used going forward, and therefore, will still add confusion to terminology further down the structure.
Not only that, but clubs are governed by committee structure. The NDSA currently has a lot of issues as being thought of as slightly larger club, and using the "council" terminology throughout our structure will allow us to identify governance-wise closer to the university than as a student-based club structure.
As these groups will function as the council does now, the groups will hold more power and more representation than a committee governance would, and allows for more recognition and respect within the University context. This is needed to allow the groups to function on their own accord within the University.
Who makes up the Subsidiary Councils?
The Subsidiary Councils will be made up of the:
- The Sub-Council President
- The Sub-Council Executive Officers (Vice-President, Secretary and Treasurer)
- The Representative Councillors
See more information about the structure of each specific Sub-Council in the links below. Much of the information regarding these roles are in the draft Terms of Reference below - please have a read through that as it gives a more detailed view of the role of the Subsidiary Councils and their seat holders.
Some notes of importance are at:
"2.3 The Vice-President, Secretary and Treasurer are co-opted within the subsidiary council and approved by the NDSA council, selected from existing seats within the relevant subsidiary council."
2.3 essentially means that, where possible, the Vice-President, Secretary and Treasurer will be filled by those already existing on the Sub-Council, nullifying the concern of filling MORE roles within the NDSA.
"2.9 The NDSA [General] Executives are voting members of all subsidiary councils but need not attend subsidiary council meetings."
This means in matters where the NDSA Council feels it necessary to have a voice or vote within the Subsidiary Councils, this can be achieved by the presence of the NDSA General Executives. For example, when new Sub-Council presidents or representative councillors need be co-opted in.
"3.2.iii. Where no other executive officer wishes to fulfill the position of Public Affairs (Marketing) Liaison, the role automatically falls to the Vice-President."
This is further explained in the Public Affairs Department section of this webpage, however, it is important to note that the Sub-Councils will be responsible for their own marketing graphics and scheduling, with the aid of the PAD (Public Affairs Department). This liaison role can be fulfilled by any Executive Officer, however, where no executive wishes to be so, the role falls to the Vice-President of the Sub-Council.